HR and Administrative Assistant,
Malmö, Sweden
WMU - World Maritime University
Closing Date: 31-March-2017
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Duties and Responsibilities Human Resources Management • Assist in monthly payroll processing; liaise with Finance & Administrative Services on payment processing of payroll and other payments, following validation by the Head of HR; • Assist with the preparation of letters of appointment and entitlements to new and existing staff; • Assist in recruitments and contribute to the induction of staff to the University, including arranging insurance cover, and providing information relating to the relocation of internationally recruited staff and their families; • Assist in liaising with host country authorities, including Ministry of Foreign Affairs, the Swedish Tax Office and others, regarding the official registration of international staff, tax issues and any other relevant matter; • Assist the Head of HR in keeping abreast of changes to host country legislation, government routines, benefits or other relevant matters that may affect WMU staff; • Assist in the ERP implementation of the HR and Payroll module as well as end-user training; • Act as the back-up on Human Resources Management (HRM) related matters during absences of the Head of HR; • Assist in maintaining the Staff Portal, internal forms, absence list and other processes as may be required; • Provide support for general administrative services; • Perform any other tasks as requested by the Head of HR.