Administrative Officer,
Geneva
(P-1)
Food and Agriculture Organization of the United Nations (FAO)
LOGED
Closing date: Thursday, 15 June 2017
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Organizational Setting
The Liaison Offices have been established at locations where many UN system organizations and other international, intergovernmental or non-governmental associations or organizations are working. They maintain relations with Members and external development partners operating in these locations. They monitor developments affecting nutrition, food and agriculture and represent the Organization at meetings which address matters that fall within the mandate of FAO.
Reporting Lines
The Administrative Officer reports to the Director, LOG
Technical Focus
Support the administration, the development and implementation of FAO policies and decisions concerning enhanced FAO cooperation and partnerships with the UN system and with other international organizations located in Geneva.
Key Results
The provision of administrative services to support programme projects, products and services.
Key Functions
• Assists in the development of work methods, procedures and systems by reviewing a variety of personnel, budget, financial documents to ensure that they conform with relevant regulations, policies and procedures;
• Prepares, analyses and evaluates information from financial records and provides data relevant to operational improvement;
• Assists in the development of the office's work program and budget and participate in monitoring budget/work programme with respect to budget performance.
Specific Functions
• Assists in the administrative backstopping and contributes to the management of the financial situation of the office;
• Contributes to the preparation of progress reports on status of projects and works office's plan of activities and relevant budget;
• Participates in the financial monitoring of the office's budget, including updating budgetary and financial information on a monthly basis, and preparing budget forecasts and Periodic Budget Reports;
• Assists in the preparation of relevant actions to procure goods and services for the office;
• Assists in maintaining records of obligations and expenditures;
• Assists in the preparation of appropriate documentation for the recruitment of staff members and consultants;
• Participates in the organization of conferences, seminars and meetings;
• Assists and monitors the preparation of relevant actions to provide logistic support to staff members for duty travels;
• Performs other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Advanced university degree in business or public administration, accounting or a related field
• One year of relevant experience in financial management, administration and programme/project planning
• Working knowledge of English and French and a limited knowledge of Spanish, Arabic, Chinese, Russian.
Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Work experience in more than one location or area of work, particularly in field positions is desirable
• Extent and relevance of experience in financial management and/or administration
• Extent and relevance of experience in programme/project formulation, analysis, planning and implementation
• Understanding of FAO policies and programmes is considered a strong asset