CLERK
UNESCO
Paris, France
Closing Date : 19 June 2017
Apply
Title : CLERK Only
candidates resident in France may apply to this post.
Domain : Education
Post Number : ED
503
Grade : G-2
Organizational Unit : EDUCATION
SECTOR
Primary Location : FR-Paris
Recruitment open to : Internal
and external candidates
Type of contract : Fixed
Term
Salary : 28
246 Euros (Annual salary)
Deadline (Midnight Paris Time) : June
19, 2017
OVERVIEW OF THE FUNCTIONS OF THE
POST
Under the overall authority of the Assistant
Director-General of the Education Sector, the overall guidance of the Director
of the Executive Office and the direct supervision of the Chief of the
Knowledge Management Services, the incumbent will maintain and monitor the
stock of Education Sector publications and documents. In particular, the
incumbent will provide a full range of office, as well as administrative and
management support as follows:
- Maintain and monitor the stocks of publications; prepare, pack
and dispatch publications and documents; liaise with colleagues regarding
their distribution lists; update the database of publications and update
the list of contacts; prepare ED information folders for meetings
organized at Headquarters.
- Assist in the reception and installation of new workstations,
peripheral equipment using standard hardware and software.
- Assist in the management of office space, coordinate the work
of the movers when necessary and carry out minor removals on demand,
troubleshoot administrative problems (telephone, computer, office
furniture) for newcomers.
- Daily collect, distribute and dispatch incoming mail to the
appropriate recipient; collect outgoing mail and deliver to the Mail
Service; ensure the order and inventory of office supply for the Executive
Office, the ADG/ED office and for the meeting rooms.
- Assist in the coordination of the Education Sector's meetings
rooms reservation; ensure set-up of rooms and equipment; support
colleagues in the organization of online conferences (Skype4Business).
REQUIRED QUALIFICATIONS
EDUCATION
- Completed secondary general education or
apprenticeship.
WORK EXPERIENCE
- At least 1 year of relevant work experience in administrative
and office-related support tasks.
SKILLS/COMPETENCIES
- Attention to detail.
- Discretion, integrity, good sense of judgement and capacity to
deal efficiently and tactfully with people of different cultural
backgrounds.
- Ability to work as part of a team.
- Flexibility to adjust work schedules and priorities; capacity
to work effectively under pressure and provide quality and timely support
and services.
- Very good IT skills with proficiency in the use of Microsoft
Office Pack and databases.
LANGUAGES
- Excellent knowledge of French or English and satisfactory
working knowledge of the other.
DESIRABLE QUALIFICATIONS
WORK EXPERIENCE
- Experience of work with databases and spreadsheets.
SKILLS/COMPETENCIES
- Excellent knowledge of stock management.
- Knowledge of UNESCO rules, administrative procedures and
standard practices.
- Knowledge of web conferencing tools such as Skype4business.
LANGUAGES
- Good knowledge of another official language of UNESCO
(Spanish, Arabic, Chinese and/or Russian).