Programme Assistant,
Minsk, Belarus (GS-5)
United Nations Children's Fund (UNICEF)
Closing date: Friday, 24 February 2017
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Job no: 502577
Position type: Temporary Appointment
Location: Belarus
Division/Equivalent: CEE/CIS
School/Unit: Belarus
Department/Office: Minsk, Belarus
Categories: Support: Programme
Purpose of the PositionUnder the close supervision and guidance of the supervisor, the programme assistant supports the respective section through providing a range of procedural, administrative, operational support in developing, implementing, executing and monitoring their country programme/projects, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.
Key Expected Results
Within the delegated authority and the given organizational set-up, the incumbent may be accountable for all or assigned areas of the following major duties and end results:
Key Expected Results
Within the delegated authority and the given organizational set-up, the incumbent may be accountable for all or assigned areas of the following major duties and end results:
1. Support to programme/project development, planning and execution:
- Compiles data and information on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.
- Prepares and maintains records pertaining to programme/projects planning and development for his/her respective section.
- Carries out transactions in VISION (SAP) ensuring programme/projects results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
- Arranges meetings, workshops and training courses pertaining to programme/projects development, and provides support in making the necessary logistical arrangements.
- Following up both internally with the Supply section and externally with counterparts to ensure supplies for programme/projects implementation are delivered in a timely and accurate manner.
2. Support to monitoring and reporting of programme results:
- Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
- Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
- Prepares and maintains records, documents and control plans for the monitoring of projects/programme implementation.
3. Support in resource mobilization:
- Compiles and organizes information and data pertaining to donors (both current and potential).
- Compiles and organizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme/projects funds.
- Carries out transactions in VISION (SAP) pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme/project grants.
- Supports the processing of contracts for consultants and external partners pertaining to the section.
4. Support in Knowledge Management and capacity building:
- Gathers and shares information as needed in support of improving the processes and daily operations of the section.
- Supports capacity development activities related to performance monitoring, programme/projects development, and related internal UNICEF systems/tools by drafting necessary correspondence, compiling data reports and maintaining relevant records.
Qualifications of a Successful Candidate
- Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization (in Education, Health, Economics, Social Sciences or other relevant fields).
- A minimum of 5 years of progressively responsible administrative work experience in programme/project management is required.
- Prior work experience in the UN System/UNICEF or another international development organization is an asset.
- Prior experience and hands-on knowledge of an Enterprise Resource System (i.e. SAP) is an asset.
- Prior experience and knowledge of UN System/UNICEF policies, procedures and guidelines is an asset.
- Working knowledge in the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint) is highly desirable.
- Fluency in English and Russian (verbal and written) is required.
- UNICEF is a non-smoking organization.
Competencies of a Successful Candidate
• Communication, Level 1
• Working with People, Level 2
• Drive for Results, Level 1
• Analyzing, Level 1
• Following Instructions and Procedures, Level 1
• Learning and Researching, Level 1
• Planning and Organizing, Level 1
To view our competency framework, please click here.